Present: Joan Tidy (in the Chair)
Wendy Hithersay, Sheila Hughes, Peter Handley, Cllr Seymour Bell, Mary Ross MBE, Cllr Mike Orme, Elizabeth Lenton, Liz Froggatt, Nev Froggatt and Andy Laxton.
The Clerk to the Parish Council was also in attendance.
Agenda - Non Exempt Minutes
1. Minute Number 029/09/FPG - To receive apologies for absence. Apologies were received and accepted from Francis Prockter, Heather Hall, Ann Evans, Jan Ashford and Cllr Ann Hood
2. Minute Number 030/09/FPG - Declaration of member’s interests (Parish Councillors).
There were no Declarations of Members Interests.
3. Minute Number 031/09/FPG - To confirm the Non Exempt Minutes of the Footpaths Working Group Meeting held on 2nd April 2009. Resolved: The Non Exempt Minutes of the Findern Parish Council Footpaths Working Group Meeting held on Thursday 2nd April 2009 having been circulated were approved and signed as a true record.
4. Minute Number 032/09/FPG - Matters arising.
There was nothing to report.
5. Minute Number 033/09/FPG - Finance and fundraising
The Clerk gave Mary Ross MBE two cheques from the Parish Council, one from Findern Relief in Need Charity for £200.00 being the donation paid to the Parish Council on behalf of the Footpaths Group, and £385.00 Minor Maintenance money paid to the Parish Council by South Derbyshire District Council on behalf of the Footpaths Group.
Mary Ross MBE reported that she had also received a further cheque from the County Council for £650.00.
Liz Froggatt explained that when the group planted Stanhope Wood about 5 years ago, the funders withheld some of the grant funding as final payment. This would then be due to be paid 10 years later once it was seen that the area had been established. She explained that since the project commenced she had recently received a letter which was unclear, however it suggested that they were ready to send through the final payment. She explained that the form had been completed as required and returned as requested but further paperwork had since arrived to be completed.
It was reported that Joan Tidy and Liz Froggatt were completing a grant application form to hopefully receive £500.00 to complete the work on the hedge on Cote Close Bird Sanctuary.
Liz Froggatt explained that Midland Coop had taken up Cllr Martin Ford’s offer of being a referee on the Grant Application Form submitted. She explained that a decision on the application was due on 7th May 2009.
Cllr Orme reported that he had attended the Parish Room Committee meeting on 7th May 2009 and it had been suggested that if the Footpaths Group were arranging a walk, they could consider holding it on a Tuesday Morning to coincide with the Coffee Morning.
Liz Froggatt reported that she and Joan Tidy had taken some walking leaflets to the Marina. She explained that the Footpaths Group had been asked if they would like to do something towards the open day at the Marina on Saturday 23rd May 2009 and Sunday 24th May 2009.
Resolved: To promote the Footpaths Group on the day. The Volunteers to be in full Footpaths Uniform and to hand out envelopes of wild flowers seeds with the groups website details along with the Walking Leaflets. Resolved: Joan Tidy to email the organiser of the event and inform him of the Groups Plans for the 2 days.
Mary Ross MBE asked the group if they would take some Parish Room leaflets to the opening and hand them out along with the Footpaths Information to promote the Parish Rooms for hire.
Resolved: Footpaths group to hand out some Parish Rooms leaflets.
a. Awards for All Funding
There was nothing to report.
6. Minute Number 034/09/FPG - Communications and notifications The Clerk explained that the order had been placed for Broadband and this would be installed within the next few weeks.
Liz Froggatt read out an email from Leonie at the East Midlands Airport Community Fund as follows:
The East Midlands Airport Community Fund has reached its seventh anniversary and as such, we are looking to issue a press release looking back on the history of the Fund and at groups who have benefited. As the Findern Footpaths Group was one of the first and also one of the more recent groups to have benefited from a grant, I would like to focus on your development and how you have benefited thanks to the Community Fund.
I have prepared the following copy and quote to be used in the release and would be grateful if you could make any amends and sign this off for me please. I would also like to, if possible, arrange for a photo call so that we would be able to issue this alongside the release. Would Wednesday 13 May at 2pm be suitable for you?
Press Release as Follows:
One of the first recipients of a grant from the East Midlands Airport was Findern Footpaths Group, a local, self-funding group who work to maintain, improve, protect and promote the countryside around the village and to make it more accessible for everyone.
Group representative (to be resolved), “As one of the first groups to be awarded a grant of £1000 from the Community Fund in 2002, we were able to create a conservation area, which has since developed into a popular area for local wildlife and walkers.
“Subsequent funding of £1231 received from the Community Fund in 2008 has meant that we could add an information board to the area, allowing walkers to easily identify plants and wildlife in the area. Without this financial support, the group wouldn’t have been able to offer these hugely popular facilities to local residents, which have become a real asset in Findern.” Resolved: Wednesday 13th May at 2pm for the photo shoot agreed Resolved: Liz Froggatt to read out the statement on the day as per the above. Liz Froggatt reported that she had received a letter from Laura at Elvaston Castle with regards to Nature Day to be held on the 20th June 2009 at Elvaston Castle.
Resolved: Add to the agenda of the next meeting for discussion on what Footpaths Group would like to do on the day.
Liz Froggatt reported that she had received a letter from Dove Valley Community Group stating that they had a great time at Findern.
a. Annual Report 2008/2009
Liz Froggatt handed out copies of the Annual Report 2008/2009 to all members in attendance. Comments were made that the Annual Report was very good and looked very professional. A vote of thanks was given to Liz Froggatt for all her hard work in completing the information.
7. Minute Number 035/09/FPG - Evaluation of visit to Thistley Meadow and Big Derbyshire Clean Up Event
Nev Froggatt explained that he and other members of the group had met with the Dove Valley Group. He explained that they had been to look at their island on the River Dove, however this area was a little difficult to access, but they did have a good look around. He explained that the group had left the island pretty much as they had found it but had installed an otter holt, bird boxes and bug boxes. This make the island a wildlife area with the rest of the site being Country Park.
It was reported that there were pictures on the South Derbyshire District Council website of the Big Derbyshire Clean Up Event of which all of the Footpaths Group attended. Thanks were given to the Clerk for arranging the delivery of the litter pickers and bags etc. Liz Froggatt commented that when food is being arranged in the future for events of this type numbers must be tightened up on the basis that catering was done for 30 but only 11 turned up on the day.
8. Minute Number 036/09/FPG - Project planning
a) Five-pond project, ideas for names please!
Resolved: Mike Orme to look for a name meaning of the marshland and to look for the origin of Cardales.
Resolved: The Clerk to add this item to the next agenda.
Liz Froggatt reported that the group had received £650.00 towards plants from the County Council. This was for plants Stanhope Bank, to be situated in the wet area. Andy Laxton replied that this area was a mixture of dry areas and wet areas. Liz Froggatt explained that it would be an idea to put together the plant order as soon as possible. She asked the group if they would like small plant plugs at £1.00 each to grow them selves or would they prefer bigger plant plugs at £3.00 each. Andy Laxton replied that they would require a mixture of plants that would suit the habitat and advised that they take advice on this matter from Naturescape as the area was not very hospitable to install wild flowers. However semi wetland plants may be a good idea for example ragged robin, water ravens and lady’s smock.
Resolved: Wendy Hithersay and Nev Froggatt to start producing the plant order up to the value of £650.00.
Resolved: The group stated that they would prefer big plant plugs at £3.00 each.
9. Minute Number 037/09/FPG - Event planning.
a) Joint activities with Methodist chapel and Brownies.
Resolved: To be discussed in October 2009.
b) National Forest Walking Festival
Joan Tidy handed out the Walking Leaflets to the group. She explained that the launch would be held at the Moira Youth Hostel on 16th May 2009 commencing at 10am. She reported that the event would start with a speech and the cutting of the ribbon, and then there would be 3 different walks that people could attend. She explained that the Chief Executive of the National Forest would be giving the speech. She also explained that the launch would be nothing like last year as there would be no individual stalls.
c) Creatures of the Night Walk at Calke Park 3rd June 2009
There was nothing to report.
d) Cardales Wildflower Meadow opening
Resolved: To hold the opening of the meadow around the 6th July 2009.
Resolved: Liz Froggatt to confirm with the Chair of South Derbyshire District Council on his availability to attend.
Resolved: To have a further opening once the ponds have been installed.
Resolved: Liz Froggatt to order a brass plaque and wooden plinth to the value of £50.00.
Liz Froggatt reported that she and Joan Tidy were ready to complete the Village of the Year forms on Thursday 14th May 2009 at the Parish Rooms commencing at 10am. Anybody wishing to help would be most welcome to attend.
10. Minute Number 038/09/FPG - Public rights of way issues
a) Reports and Maintenance
Liz Froggatt reported that it had been bought to her attention that South Derbyshire District Council was making the post of Rights of Way Officer at Swadlincote redundant as a cost cutting measure. However the County Council had offered David Adkins a further position working from Willington Depot on Footpaths matter. Andy Laxton replied that this would be a good thing as David Atkins would be part of a team rather than on his own and Findern Footpaths Group may find that this would work in their favour as they would have more support in the future. Liz Froggatt replied that she and many other people were not happy about this and the fact that no consultation had been completed. She explained that David Adkins was an asset and extreamly good at his job.
Wendy Hithersay reported that the signage on Priory Way was not very good just after the farm. Andy Laxton replied that some waymarkers may be required and he would let the group have some.
b) Meeting with David Adkins 9th April 2009
Liz Froggatt reported that she had met with David Adkins on 9th April 2009 and he had informed her that work had commenced at Priory Way. However the landowner had requested that the contractors stop work and leave site. David Adkins would be speaking with the landowner with the hope of getting the landowner to agree to the work continuing.
Liz Froggatt also reported that David Adkins would be sending her some maps to mark out some new routes within the village.
c) Meeting with SDDC 29th April 2009.
Joan Tidy reported that she, Liz Froggatt and Cllr Bell were in attendance at the meeting along with Zoe Sewter and Hanna Chapman from South Derbyshire District Council. She said that the meeting was very interesting and Liz explained that a sharp lesson had been learned with regards to Toyota Island and the adverse effect its had on our footpaths. It was agreed that in future any Planning Application submitted which could have any impact on the village should be responded to at the consultation stage.
11. Minute Number 040/09/FPG - Minute Number 039/09/FPGGroup newsletter and website.
Liz Froggatt handed out a draft copy of the Newsletter and explained that it would need to go to print by no later than Friday 15th May 2009.
Resolved: The Clerk to add this matter to the Parish Council Agenda for 14th May 2009. Any corrections to be emailed to Liz Froggatt.
Resolved: Once confirmed by the Parish Council. Liz Froggatt to arrange for the newsletter to be printed.
Resolved: Joan Tidy has a list of routes to Deliver the newsletter, volunteers to add their names to the routes that they would like to deliver to.
12. Minute Number 041/09/FPG - Wildlife site maintenance.
Resolved: Tuesday 26th May 2009 at Lower Green commencing at 10am.
Volunteers to help dig up the Spanish Bluebells before they go over.
13. Minute Number 042/09/FPG - Wildlife bank.
It was reported that an Orange Tip Butterfly spotted on Priory Way It was also reported that a buzzard had been seen on the day of the meeting.
14. Minute Number 043/09/FPG - Next meeting 4th June 2009 and appointment of Chairperson.
Resolved: Liz Froggatt to Chair the next Footpaths Working Group Meeting on 4th June 2009 at Findern Parish Rooms.