1. To receive apologies for absence.
2. Declaration of member’s interests (Parish Councillors).
3. To confirm minutes of the meeting held on May 7.
4. Matters arising.
5. Finance and fundraising
6. Communications and notifications
National Forest Walking Festival
Do One Thing for Bees, Mercia Marina.
‘Creatures of the Night’ Walk.
8. Project planning
· Five-pond project, ideas for names please!
· Wildflower planting.
9. Event planning.
· Cardales Wildflower Meadow opening 6. 7. 09
· Nature Day at Elvaston Castle, 20.6.09
10. Public rights of way reports and maintenance
11. Wildlife site maintenance.
12. Wildlife bank.
13. Next meeting July 2-appointment of chair.
MINUTES OF THE FINDERN PARISH COUNCIL FOOTPATHS WORKING GROUP MEETING HELD ON THURSDAY 4TH JUNE 2009 AT THE PARISH ROOMS COMMENCING AT 7PM
Liz Froggatt (in the Chair)
Wendy Hithersay, Sheila Hughes, Peter Handley, Cllr Seymour Bell, Mary Ross MBE, Elizabeth Lenton, Nev Froggatt and Andy Laxton, Frances Prockter, Anne Evans, Jan Ashford and Cllr Ann Hood.
Agenda - Non Exempt Minutes
Before the meeting commenced Liz Froggatt explained the very sad news about the death of Cllr Mike Orme. As a mark of respect those present then observed a minutes silence in his honour.
1. Minute Number 044/09/FPG - To receive apologies for absence.
Apologies were received and accepted from Heather Hall
2. Minute Number 045/09/FPG - Declaration of member’s interests (Parish Councillors).
There was no Declaration of Members Interest.
3. Minute Number 046/09/FPG - To confirm minutes of the meeting held on May 7.
Resolved: The Non Exempt Minutes of the Findern Parish Council Footpaths Working Group Meeting held on Thursday 7th May 2009 having been circulated were approved and signed as a true record.
4. Minute Number 047/09/FPG - Matters arising.
There was nothing to report.
5. Minute Number 048/09/FPG - Finance and fundraising
Thanks were given to the Clerk for her help to Liz Froggatt with the purchasing of the gazebo.
6. Minute Number 049/09/FPG - Communications and notifications
Liz Froggatt explained that concerns had been raised with regards to Parish Council and Footpath Committee issues being raised during Coffee Mornings. She explained that if anybody needed to speak with the Parish Clerk, this must be done before 10am on the day of the Coffee Morning or the conversation must be taken upstairs at the Parish Rooms.
Liz Froggatt reported that the Probation Service supervisor had informed her that he had been on site with a group of workers 2 or 3 weeks ago when he was upset by a female member of the public who had approached him and loudly voiced her unfavourable opinion concerning the use of the Community Service workers within the village. She thanked the Parish Council for expressing regret of the incident in a letter to the Probation Service.
Liz Froggatt explained that following the reorganisation of British waterways several years ago, which resulted in the amalgamation of Central Shires Area into West and East Midlands Areas, a further reorganisation announced will reinstate Central Shires Area as from October 1. Staff interested in working in Central Shires are currently applying for posts there. It is hoped this will lead to better information and communication with British Waterways.
Liz Froggatt reported that she had received an email from a parishioner last week who had alerted her to a survey from the British Trust Ornithology.
She also explained that she had received a letter about the proposed Willington Power Station. She explained that there was a right of way which went through the site which belonged to Willington. The Clerk replied that there would be a public meeting held at Findern Village Hall on 11th June 2009 commencing at 3pm and suggested that residents should attend to put forward any views that they wished to be taken into consideration. She explained that residents would not be able to object to the proposals at this meeting but would be able to do so once the Planning Application had been submitted.
Resolved: As many Footpath Group Members to attend as possible, to meet at the Village Hall at 3.30pm on 11th June 2009.
7. Minute Number 050/09/FPG – Evaluation
National Forest Walking Festival
A question was asked as to what the group thought about their own walks?
It was reported that they had gone extremely well, with an excellent turn out of 50 people over the 2 days. Liz thanked all members especially those who had attended both walks.
It was agreed that next year the walks would not be held on Monday as the Marina Café was closed on that day and walkers would not be able to get refreshments there.
A question was asked as to peoples thoughts on the overall organisation of the walking festival. Joan Tidy stated that she was disappointed that she had several times invited the committee to meet at Findern but other members had declined saying it was too far to travel and that no one seemed to consider that from Findern to Rosliston, Moira and Snibston was too far!
Comments were also made that the launch was very poorly organised in that there were no signs directing people to alternative car parking and no stands at the points where the walks were to commence from. It also appeared that the person who should have opened the event did not turn up and somebody else had to do this task.
The leaflets contained a lot of mistakes and it was generally agreed that the event would need to be organised better next year.
It was reported that on a more positive note the volunteer evening was a very nice evening and was well organised
It was also reported that on the 19th July 2009 there would be a valuation day at Snibstone, Coalville.
Resolved: Joan Tidy to attend on behalf of the Footpaths Group.
Do One Thing For Bees
It was reported that the Do One Thing For Bees event went extremely well and a brilliant time was had by all. The gazebo worked well and made the group look very professional, however, it was agreed that seating should have been taken on the day for the volunteers. It was also reported that 500 seed packs were given out on the day.
Creatures of the night Walk – Calke Abbey
It was reported that this was a very good and interesting night and the group learnt that you can not have too much Hay Rattle.
Resolved: The Group to complete a return walk in the Autumn.
8. Minute Number 051/09/FPG - Project Planning
It was reported that ideas were still required for the naming of the Five Ponds Project as this would be required for the funding applications.
Resolved: To advertise that a name is required in the newsletter and at the local school.
Resolved: To seed some more Hay Rattle next Autumn
Andy explained what Hay Rattle was and the purpose that it had to the group for information.
Resolved: Nev Froggatt and Wendy Hithersay to get together to order the plants for Stanhope Wood as reported at the previous months meeting.
It was reported that 3 different orchids had been spotted on our wildlife areas but that there was only 1 plant of each species.
The group was asked about their feelings on laying the new path in Cardales Meadow in July 2009 and maybe asking the probation service to help.
Resolved: The Clerk to confirm this work is ok with the Parish Council
9. Minute Number 052/09/FPG - Event Planning
Cardales Wildflower Meadow Opening 09.07.2009
It was reported that the Chairperson of South Derbyshire District Council would be in attendance to open the Meadow commencing at 10am on the 9th July 2009 as the 6th was not suitable.
Debbie Alston will also be giving a short talk on the Meadow and its history and Barry Bagnall the Chairperson of Findern Parish Council will be in attendance to welcome everybody.
Resolved: opening and locking of the gates on the day – Joan Tidy
Resolved: Collection of the plaque – Nev Froggatt
Resolved: Refreshments on the day – Mary Ross MBE, Frances Prockter, Sheila Hughes and Elizabeth Lenton commencing at 9am to set up.
Resolved: Invitations – already completed by Liz Froggatt
Resolved: If raining on the day, gazebo to be set up to keep the Chairman of South Derbyshire District Council dry.
Nature Day at Elvaston Castle 20.06.2009
Resolved: Liz Froggatt to speak with Peter Handley to see if he would require the Footpaths Group to do something on the day or ask if they can attend just as visitors to be able to enjoy the day.
It was reported that Kate Allies had contacted Liz Froggatt with regards to looking at the Chapel for the venue of the next Environmental Forum to be held on 15th July 2009. Kate was very happy with the venue.
It was reported that Kate would like the Footpaths Group to provide refreshments on the day and then recharge the cost back to South Derbyshire District Council.
Resolved: The Footpaths Group were happy to provide the refreshments and cakes, catering for about 30 to 40 people
It was agreed that Andy Laxton would be completing a little intro talk about the work of the Footpaths Group on the day, after which Kate has requested that the Footpath Group take little groups of 4 or 5 people around the sites. She has also requested that somebody stay at the chapel for the whole time of the session just in case there are any latecomers or others on the walks wishing to go back to the chapel.
Resolved: Lynette Nash to organise some of the helpers at the Chapel to do this.
Resolved: The rent for the Chapel and the cost of the refreshments to be recharged back to South Derbyshire District Council.
Resolved: Cllr Bagnall the Chairperson of Findern Parish Council to meet and greet people on the day.
Resolved: The Footpaths Group to complete a display of the group on the day with photographs etc on a display board. Nev Froggatt to complete this.
Resolved: Display boards to be completed at the parish rooms on Wednesday 8th July 2009 at 10.00am to 12 noon.
Resolved: Mary Ross MBE to book this in the Parish Room Diary.
10. Minute Number 053/09/FPG - Public Rights of way report and maintenance
The new temporary footbridge over the canal has now been installed and it was agreed that a thank you letter should be sent to British Waterways for this. It was also mentioned that this should be added to the next newsletter.
Resolved: The Clerk to add to the next agenda the discussion on the newsletter as the Parish Council want a meeting with the Footpaths Group with the view to making the newsletter a joint venture
Resolved: Frances Prockter to get gather prices on a photocopier/printer combined.
It was reported that a massive amount of mowing and strimming had been completed and thanks were given to everybody who had helped.
It was reported that the Minor Maintenance Claim so far this Financial Year was £162.00 out of the £385.00 allocated.
It was reported that Dave Adkins from South Derbyshire District Council was arranging a motorbike barriers for the bridal path at the top of Porters Lane
11. Minute Number 054/09/FPG - Wildlife site maintenance
It was reported that the National Probation Service had painted half of the seats on the canal.
It was reported that the Clerk was dealing with the Japanese Knot Weed problem.
It was agreed that if any of the group saw any Himalayan Balsam they would pull it up.
12. Minute Number 055/09/FPG - Wildlife bank
It was reported that a little toad had been seen on the path at Cotes Close.
It was reported that 34 species of Wild Flowers and grasses had been recorded at Cardales Meadow.
13. Minute Number 056/09/FPG - Date of the Next Meeting and the appointment of Chair
Resolved: The next Meeting of the Findern Footpaths Group to take place at Findern Parish Rooms on 2nd July 2009 commencing at 7pm Resolved Heather Hall to Chair the Meeting